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Windward
System Five is a fully integrated point-of-sale software package
that helps run your automotive sales and service business instead
of just reporting on it.
The automotive parts and service business is tricky, mostly because
it is comprised of two different types of business in one. In some
cases, you will be dealing with selling inventory over the counter,
and at other times, dealing with repairs on your customer's vehicles,
open work orders and mechanics. While Windward System Five has many
features that make it an exceptional program, the following are
some of the special points that would be used by an automotive parts
and repair shop:
Customer
Vehicle Information
Not only can the Windward System Five track all the work done for
a given customer, the actual vehicle can also be recorded on the
invoice, allowing a complete repair history for one vehicle within
a fleet of vehicles. If the customer drives onto the lot, you can
find the customer name by searching for the vehicle number or plate
number. In addition to just tracking the vehicle, the system will
allow you to enter: serial number - make - model - year - mileage
- and more.
Environment Levies
In several states, the government now levies additional flat taxes
for tyres and/or batteries. Instead of having to remember to "sell"
a tax item, the items can be flagged as tyre taxable, or battery
taxable, and these environment taxes will appear on a separate line
below the sub total on the invoice and be included in the grand
total.
Streamlined Estimates
For simplicity, estimates are entered in exactly the same way as
regular invoices and work orders. This reduces the learning time
for staff using the system. While an estimate looks very similar
to an invoice or work order, it will not effect inventory on hand,
customer balances, or any general ledger account.
Track Labour and Mechanics
When labour is added to an invoice, you can specify the mechanic
that performed the work, the number of hours worked, and the number
of hours (or mins) billed. Often, the time spent and the time billed
might be different, and by gathering this information, you will
be able to produce mechanic productivity reports.
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Detailed Comments on Invoice
We have several different types of comments, depending upon the
usage. The most common type is attaching a comment to a labour sale,
detailing to the customer the work that was done, or other problems
found that should be addressed in the future. Add private comments
to the invoice that will not print on the customer's copy, but will
give you some additional information about the job or service.
Supplier's Parts Support
Don't clutter your inventory system with hundreds of thousands of
parts you don't use or need.
If the supplier or manufacturer has given you a disk with a list
of part numbers, descriptions, cost prices and suggested list price,
this information can be added into our virtual warehouse database and be
available for you to search at all times. If you are searching for
a part and it's not in your stock, but is found in the auxiliary
database, you can quickly "drag" it over and add it to
your system without having to retype all the information.
Track Materials for Service Work
The Windward System Five supports many different types of kits,
also known as bill of materials, assemblies, or jobs. You could,
for example, create a minor tune-up kit that when placed on the
invoice will "explode" to show the oil, oil filter, air
filter, spark plugs, and mechanics labour, complete with a comment.
The Windward System will maintain a detailed history, not just for
each customer, but for each vehicle owned. This is especially important
for commercial customers that have fleets of vehicles.
Tyre Inventory Module
Designed especially for tyres, the system allows you to enter the
tyre size, aspect ratio, and rim size into separate fields on the
inventory record, and then also be able to search on those parameters.
Built to Last
After 19 years in the business, and servicing numerous automotive
service businesses, we know that no two businesses are alike. We've
seen many businesses make the wrong software purchase because a
package had worked in another automotive service shop. Let us customize
our software for your specific business.
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