| Inventory Comments
Need to add a comment to your inventory item? Which kind and for what reason?
PRINTABLE INVOICE COMMENTS
This kind of comment will be "dragged" onto the invoice and then printed
on the customer's invoice copy at point of sale. You do have the option of editing
or changing the comment on the invoice before printing in you need to.
This feature is useful for selling service jobs where you can "can" the
comment and use it over and over again. For example, rotating and balancing the
tires.
It can also be used for warnings if selling hazardous goods by automatically
printing the warnings and/or special instructions on the invoice. In some territories,
it is now law that you must inform the customer about the hazardous goods, and
you should have proof that you did. Without it, you could be liable for damages.
This kind of comment can be up to 7 lines long and 60 characters wide.
PRINTABLE PURCHASE ORDER COMMENTS
The comment you may give to your supplier will probably be different
than the comment printed on the invoice to the customer, so we've
given you the option of two different comments.
This comment will be printed on the purchase order, right under
the part number, description and quantity and can contain special
instructions such as shipping method, color, handling instructions,
etc.
INVENTORY SELLING WARNING COMMENTS
The warning comment is NOT printed on the invoice, but when the
clerk selects that part, it will display the warning comment in
a big red box on the screen. It can be used for a warning about
problems with the item, or to ask the customer certain questions
to ensure they get what they need. For example, if buying a computer
game, the system may warn the clerk the package selected is for
a MacIntosh computer and not a PC.
It can also be used for upselling the customer. For example, if
buying a printer, it could remind the clerk to ensure they also
ask the customer if they need paper or a ribbon.
While warning comments are generally not printed on the invoice,
it could be if needed by setting a soft switch in the master file.
If you are dealing with a piece of art and need up to 200 lines
to describe it instead of the standard 7 lines, then Windward can
do it.
PURCHASE ORDER WARNING COMMENTS
A purchase order warning comment will, as the name implies, bring
up a big red box with the warning comment when that part is selected
on a purchase order. It can be used to remind the user of past problems
with the item, or to ensure additional products are ordered at the
same time. For example, batteries not included.
FREEFORM
COMMENTS
If you have to track some special data with your inventory, you
can build your own database to be attached to the inventory items.
You can add up to 20 extra lines, and you an define the heading
for each line to ensure that the data is entered correctly by all
the staff.
For example, if you are selling printers,
photocopiers, and fax machines, you could keep track of what kinds
of paper, ribbons, or ink goes with each. This will make it easy
for the staff to properly service and supply the customer with the
correct items.
Freeform comments are not generally printed
on an invoice, but could be if needed. |
