System Five's priority is stock control. Of course it handles the basic ordering, receiving and selling of simple stock items, as well as all of the detailed requirements and tricky scenarios your business may require.

Not all inventory or stock is a simple; buy a Part, Cost is $xx.xx, sell part Price is $yyy.yy. and we have 6 in stock etc. There are many special requirements for buying, stocking, selling and reporting on the products you sell. Windward System Five has this covered by the ability to set each category or item in your stock file to be processed in a variety of special ways. Some of these are;
Inventory Type Menu
Setting the Inventory Type
Normal Inventory - As it sounds, this type of inventory item will be used for the majority of your items or parts that you buy and sell. It will correctly track the inventory stock that is ordered, received and sold on a first in first out basis, will handle cost of sales, and will warn you when you're low and need to re-order or out of stock.

Non-Inventory Type - This special type is used for selling things that are not really inventory items. For example, you could be selling warranty, but because you don't have warranty in a box to sell, and you'll never run out of stock, you won't need to keep inventory control on it. The system will track how many and on which invoice they were sold, but there is no cost of sale adjustments with non-stock items. The system will not calculate how much you paid for the item, and therefore will not try to remove that value from inventory in the general ledger. If you are selling something that does cost you money, you will have to handle these details manually.

Labour Parts - You (probably) don't have technicians hanging from hooks in your back room, so like non-inventory items, the system will not try to remove them from inventory when you sell a labour item. The two differences between Non-Inventory items an Labour items are that you can optionally have the system ask you for the technician code that did the work so that you can print reports showing who did what work. As well, the system will optionally ask for a comment to explain what was done so that the description of the service work can be printed on the invoice. Note too that you can optionally keep track of how much time was spent and how much time was billed for on a per job basis. At the end of the month, you can then print technician productivity reports to compare total time spent compared to billable hours. In the automotive industry, some mechanics can do the work faster than is what is billed because the billing is based on industry standards.

Consignment Items - Consignments can be used to keep track of inventory that you don't own, but at the time you sell it, you must pay for it. You'll be able to generate several reports, including a list of inventory that is on consignment but not sold, and a list of inventory that has been sold, but not yet paid for.

Floor Plan Inventory - Floor planning is very similar to consignment, except that you take possession and own the inventory when you receive it, but you don't have to pay for it until it's sold, or until it's been in the store for a negotiated period of time. However, you do own the inventory and do have to pay for it sometime, and likely will be paying interest on the unpaid non due balance of stock you have in your possession.. Some floor planning companies want the ability to check the inventory serial number by serial number for the larger items, and others may just want to count the number of each model number on hand. Regardless, Windward System Five can handle it. On the accounts payable side, you will be able to keep track of who you owe the money to (Floor Planning Company or Bank) and who you actually bought the inventory from (Supplier) and generate proper histories of each.

Tyre Inventory - Windward System Five has the ability to sort and categorize tyres by their size, aspect ratio and rim size. In addition, you will also be able to search for the tyres by just entering in some of the search criteria and having the system bring up a window of all matches. When the list brings up a list of tyres that can all fit the vehicle, the system can sort the list to show the items with the highest quantity in stock at the top of the list and the items that are out of stock at the bottom of the list. This will help you sell what you actually have to sell instead of creating special orders.

Product Inventory - Products are items such as motor bikes, vehicles or equipment that you might service or repair after selling them to the customer. That is, they are an item in the database that can be sold, and when sold, are automatically added to the customer's list of products that can be worked on. Examples are vehicles, trucks, recreational vehicles, fridges, air conditioners, and chainsaws. The system will let you keep additional information on these products, such as make, model, year, and other comments, and will also be able to list all the work or repairs performed between two dates. Windward System Five can also track whole goods such as recreational vehicles by keeping track of the cost of the item before the sale, add ons and pre-delivery inspection items. In addition, the system can generate a "wash out" report one level deep to show the costs and income associated with the trade in.

Serialized Inventory - Those items that need to be tracked by their serial numbers can be marked as serialized inventory. For example, fridges, stoves, computers, motorbikes and chainsaws may have one part or model number, but if serialized can be tracked as individual items. Note that if you plan on servicing these items in the future and keeping track of all work you do on them, they should be entered as products instead of serial numbers.

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